Job Summary

This position should be a detail-oriented and highly organized professional to join our finance team as an Accounts Receivable Collections & Payroll Specialist. This dual role position is responsible for managing incoming payments, maintaining healthy cash flow through effective collections practices, and ensuring accurate and timely payroll processing. The ideal candidate is analytical, proactive, and comfortable balancing multiple financial responsibilities.

Essential Functions

Accounts Receivable & Collections

Process Ground Transportation invoicing
Monitor and manage accounts receivable aging reports
Perform collection activities including calls, emails, and account follow-ups
Resolve billing discrepancies and customer payment issues
Apply payments accurately and reconcile customer accounts
Process customer refunds in a timely and accurate manner
Maintain detailed records of collection efforts, refunds, and account status
Collaborate with related departments to resolve disputes
Prepare AR reports and provide insights on delinquent accounts
Daily accounting duties as needed

Payroll Administration

Process biweekly payroll for employees accurately and on time
Maintain payroll records
Ensure compliance with federal, state, and local payroll regulations
Handle payroll-related inquiries from employees
Coordinate with HR on employee data changes (new hires, terminations, benefits)
Prepare payroll reports and assist with audits

Minimum Qualifications:

Associate or bachelor’s degree in accounting, Finance, or a related field, recent graduates are encouraged to apply or 2–5 years of experience in related field

Strong understanding of accounting principles and payroll regulations
Excellent communication and organizational skills
Strong attention to detail and ability to meet deadlines

Ability to handle sensitive information with confidentiality

Preferred Skills:

Experience in both AR collections and payroll

Experience with accounting/payroll software (e.g., NetSuite, QuickBooks, ADP, Paychex, or similar)

Problem-solving mindset with a proactive approach
Proficiency in Microsoft Excel and financial reporting

Bilingual in Spanish and English preferred

Licenses / Certification Required:

Florida Driver’s License or the ability to obtain one within 30 days.

Physical Requirement

Tasks involve the ability to exert light physical effort in sedentary to light work.
May involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 lbs.)

Environmental Requirements

Work is performed in usual office conditions
During emergency conditions, all CPA employees are automatically considered essential employees and may be subject to recall. These events may include, but are not limited to, natural, man-made, or public health emergencies. Employees may be expected to perform emergency and/or recovery operations outside of their normal assigned responsibilities and routine working hours.

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Senior Specialist, Accts Receivable & Payroll